VENDOR FAQ

  • A vendor will need to complete our vendor enrollment forms, W9 and submit a copy of their business license or professional certification to become a vendor with Ritz FMS.

  • If the client will continue services as they transition into the Self Determination Program, the start date will be the start of their spending plan. This information can be obtained from the participant/family.​

  • Ritz FMS accepts monthly or quarterly invoices from approved vendors.

    Monthly or quarterly invoices must be submitted to the participant/ family/ legal representative for review and approval.

    The participant/ family/ legal representative will review and approve the invoice and submit to Ritz FMS for processing of payment. Invoices submitted by vendors to Ritz FMS will not be processed.

  • The required information on an invoice depends on the type of vendor providing services.

    Invoices for Local Business/Community Resource which provides services to the public, must include:

    • Participant’s full legal name/ person served
    • Vendors name as appears on W-9
    • Service code under which services are provided (only one service code per invoice will be accepted)
    • Service Dates
    • Bill to: Ritz FMS
    • Invoice Number and Date
    • Ritz FMS accepts one invoice per month or quarterly invoice, if the frequency type differs, please communicate this with our team.

    Invoices for a Business Entity, Regional Center Vendor, or an Independent Contractor whom only provides services to SDP Participant, and not the public:

    • Participant’s full legal name/ person served
    • Vendors name as appears on W-9
    • Service code under which services are provided (only one service code per invoice will be accepted)
    • Date each service/task was provided
    • Hourly or daily rate charged by vendor
    • Descriptions of specific service/task provided
    • Total cost of the service/task provided
    • A statement that all services specified in the invoice have been provided to the participant
    • Must be billed to Ritz FMS

    Note: When the participant and regional center vendor agree to use a vendored service in accordance with the traditional service program design, that regional center vendor may invoice at an hourly, daily or other rate. However, for those regional center vendors that are invoicing at a rate or unit different from their traditional services rate, the vendor shall bill in accordance with the more detailed requirements for SDP Providers that are not vendored by a regional center.

  • Ritz FMS currently has three available methods of payment for invoices received, ACH/ direct deposit, check and credit card. At this moment, checks can only be processed for a vendor which submits invoices on a quarterly basis.

  • Ritz FMS processes payments on a bi- weekly basis, every other Friday. Upon becoming an approved vendor, a vendor payment guide will be provided which contains information on cut off dates for submission and payment dates. Please click here to view Ritz FMS payment schedule.

    Note: An invoice which exceeds $10,000 or more requires additional approval and payment will be processed within 30 days of receiving the invoice.

  • A vendor payment breakdown is provided by our billing department via email. This can be expected1-3 business days after payment is made.

    A payment breakdown will include client’s name and amount if payment proceeds via ACH. Email will be sent to the email address provided on the vendor enrollment forms.